There are two codes that you
will use in your work that are not "locations" per se. They are AF for the Authority file and XT for overlaying and bringing in new records.
You will learn more about the use of these codes later in your training.
Searching in NOTIS is command driven, that is to say, you will find no menus to guide you in your work. This page will show you the commands you need to find your way around the catalog.
Table of Contents
Processing UnitsBasic Searching FormulaBibliographic Search Types & Search
LabelsOther Useful SearchesDisplays & Display
NavigationSearch Strategies
The first concept you need to understand is the idea of a Processing Unit (or PU). Each cataloging agency in the IU Library system has a PU code. Here is the list of PU codes for IU:
LOCATION CODES
BB Bloomington Libraries ID Indianapolis Dentistry
BG Bloomington Government Doc Dept IL Indianapolis Law
BM Bloomington Music IM Indianapolis Medicine
BT Bloomington Archives of IP IUPUI University Libraries
Traditional Music KO Kokomo
BW Bloomington Law NW Northwest (Gary)
BY Bloomington Lilly RI Richmond
CO Columbus SB South Bend
FW Fort Wayne SE Southeast (New Albany)
The code for the Music library is BM, so to search for an item in our
processing unit you would need to use the code "BM" in your search
string.
There are two codes that you
will use in your work that are not "locations" per se. They are AF for the Authority file and XT for overlaying and bringing in new records.
You will learn more about the use of these codes later in your training.
(Table of Contents)
The basic formula for searching in NOTIS is as follows:
Basic Searching Formula
lt [ PU] find [ search type] = [
search string here]
The word "find" is usually
shortened to "fi"
The search type tells NOTIS where to search for the requested
information. You can perform an author search, a title search, a series
search and a subject search. Each search can be performed separately,
or you can do a "Dictionary Search" to search all of the various types
at once (the majority of searching you do will be the Dictionary
Search). The search type is indicated by a two letter code which
represents the view and the type of search you would like to perform. In your searching you will use what is called a "universal view."
The universal view allows you to see authority headings and bibliographic
records in the same display. The code for a universal view is the letter
"j." You construct your searches by combining the letter j with code
for the index you want to search. Here is a portion
of a universal dictionary search for the composer Maurice Durufle: Line 1 is the authority record for Durufle's name. Lines 2-10 are
works that IU holds by Durufle listed in alphabetical order. To perform that search you would type the following string in the home
(i.e. upper left hand corner) position:
BM is the PU for the Music Library, fi is the abbreviation for "find."
In the search type "j" is your view and "x" indicated that you wanted to
search all occurrences of the search term in the database. The
composer's name is your search term. You press ENTER to
execute the command.
There are several other types of searches you will find useful in your
work. The basic formulation of the searches is the same as the
bibliographic search you have already learned. Below is a table with the
search codes and their definitions. You will learn how to interpret and
use these labels during your training. They are inclued here as a reference.
Now that you know how to find something in NOTIS, let's talk about how
to interpret what you find, and how to get around large search results.
[: this section assumes that you are doing "jx" dictionary
searches.]
Contents for this section After performing a search you will see either a
Bibliographic Guide
screen or a Bibliographic Index screen. A guide screen, as it's
name implies, gives you a place to start. You will not be able to
retrieve records from the guide-- you will need to pick a spot to jump
in. Here is an example of a guide screen:
The first line that you see in the display is the full, authorized form
of Stravinsky's name, followed by the subject headings that have been
used with his name in the catalog. To look at a record with the subject
"Songs and Music" you would type:
The Bibliographic Index presents your search results
in a sequential
list. From this list you can type in a line number to retrieve the
record. In an index screen the records are presented in the following order:
Bibliographic Search Types & Search Labels
NOTIS INDEX SEARCH BL31
BIBLIOGRAPHIC INDEX -- 209 HEADINGS FOUND 1 - 20 DISPLAYED
DURUFLE MAURICE 1902
1 *ESTABLISHED HEADING (AF 100 ccb)
2 .ANDANTE ET SCHERZO POUR ORCHESTRE OP 8 I AND <1955> music (BM 100)
3 .CHIMES OF WESTMINSTER ANDANTINO IMPROMPTU FI <1975> sound (BM 700)
4 .CINQ IMPROVISATIONS POUR ORGUE <1958> music (BM 700)
5 .CONCERTO EN SOL MINEUR POUR ORGUE ORCHESTRE <1939> music (BM 700)
6 .FUGUE SUR LE THEME DU CARILLON DES HEURES DE <1990> music (BM 100)
7 .INTEGRALE DE LOEUVRE POUR ORGUE <1985> sound (BM 100)
8 .KING OF INSTRUMENTS MARIE MADELEINE DURUFLE <1967> sound (BM 700)
9 .MASS CUM JUBILO OP 11 FOR BARITONE CHOIR OF <1974> sound (BM 100)
10 .MESSE CUM JUBILO A UNE VOIX OP 11 QUATRE MOT <1960> sound (BM 100)
ltbm fi jx durufle maurice ENTER
(Notice that there is no comma
between the first and last name)
jx Universal dictionary ja Universal author jt Universal title jsl Universal subject
it search by barcode ltbm fi it
30000058188511 cl search by LC call
number ltbm fi cl m242 .b no search by OCLC number ltbm fi no
13905025 co search by "other" call
number ltbm fi co lp s4395 d1 blank recall record by
NOTIS number ltbm fi AEM4826 recall unlinked item records ltbm fi
az76327-1-1
Bibliographic Guide
screen
Bibliographic Index
screen
Explanation of the Index
line
Subject Heading Display
Uniform Title/Main Entry
Display
Getting around the
Index
NOTIS INDEX SEARCH
BIBLIOGRAPHIC GUIDE -- 3414 HEADINGS FOUND
1 STRAVINSKY IGOR 1882 1971
1054 --ANNIVERSARIES ETC
1055 --BIBLIOGRAPHY
1061 --CHRONOLOGY
1063 --CORRESPONDENCE
1065 --CRITICISM AND INTERPRETATION
1090 --DICTIONARIES
1093 --DISCOGRAPHY
1102 --EXHIBITIONS
1105 --FRIENDS AND ASSOCIATES
1108 --HARMONIC SYSTEM
1110 --INTERVIEWS
1112 --MANUSCRIPTS--FACSIMILES
1119 --PICTORIAL WORKS
1128 --PORTRAITS
1131 --SONGS AND MUSIC
1135 --SOURCES
3414 STRAVINSKY IGOR FEDOROVITCH 1882 1971
Notice that the numbers on the
left side of the display are not in sequential order.1131 ENTER
which would take you to that number in the bibliographic index.1) Alphabetically by title (lines 1-33)
Here is an example of a bibliographic index:
2) Subject heading in alphabetical order (line 34)
3) Alphabetically by uniform title/main entry (lines
36-41)
LTBM MORE
NOTIS INDEX SEARCH BL31
BIBLIOGRAPHIC INDEX -- 97 HEADINGS FOUND 1 - 20 DISPLAYED
BOULANGER NADIA
1 *ESTABLISHED HEADING (AF 100 ccb)
2 .CLAIRIERES DANS LE CIEL POUR CHANT ET PIANO <1970> music (BM 700)
3 .DINU LIPATTI RECITAL <1960> sound (BM 700)
4 .FRENCH RENAISSANCE VOCAL MUSIC <1962> sound (BM 700)
5 .GRANDEUR ET MYSTERE DUN MYTHE SOUVENIRS DE Q <1995> (BM 600)
6 .LIEDER UND KAMMERMUSIK <1993> sound (BM 100)
7 .LILI ET NADIA BOULANGER <1982> (BM 600)
8 .MADEMOISELLE CONVERSATIONS WITH NADIA BOULAN <1985> (BM 100)
9 .MADEMOISELLE CONVERSATIONS WITH NADIA BOULAN <1985> (BM 700)
10 .MADEMOISELLE CONVERSATIONS WITH NADIA BOULAN <1985> (BM 600)
11 .MADEMOISELLE CONVERSATIONS WITH NADIA BOULAN <1985> (FW 600)
* * *
30 .TENDER TYRANT NADIA BOULANGER A LIFE DEVOTED <1977> (FW 600)
31 .TENDER TYRANT NADIA BOULANGER A LIFE DEVOTED <1977> (RI 600)
32 .TENDER TYRANT NADIA BOULANGER A LIFE DEVOTED <1977> (SE 600)
33 .100 GREATEST RECORDINGS OF ALL TIME NO 67 68 <1981> sound (BM 700)
--SONGS AND MUSIC
34 *ESTABLISHED HEADING (AF 100 bcb)
35 .HOMMAGE A NADIA BOULANGER NA FIET HARFE I AL <1975> music (BM 600)
.AU BORD DE LA ROUTE
36 *ESTABLISHED HEADING (AF 100 cab)
37 .LIEDER UND KAMMERMUSIK <1993> sound (BM 700)
.BOULANGER NADIA
38 .OEUVRES DE MONTEVERDI <1992> sound (BM 700)
39 .PETIT CONCERT OF FRENCH VOCAL MUSIC FROM THE <1950> sound (BM 700)
40 .PETIT CONCERT OF FRENCH VOCAL MUSIC FROM THE <1970> sound (BM 700)
.BRAHMS JOHANNES
41 .NEW LOVE SONG WALTZES AND OTHER VOCAL QUARTE <1955> sound (BM 700)
* * *
Top of section
Let's interpret what you are seeing. In line 1:
BOULANGER NADIA 1 *ESTABLISHED HEADING (AF 100 ccb)we have the authority record giving the established form of Boulanger's name. The AF stands for Authority file, and the letters following the 100 are the heading use codes (you'll learn more about those later!)
Line 2 is a typical index entry for a bibliographic item:
2 .CLAIRIERES DANS LE CIEL POUR CHANT ET PIANO <1970> music (BM 700)We have a line number followed by the title and publication date of the item. The word music refers to the format of the item (a score). When you see sound (for ex. in line 4 above) in the display the item is a sound recording (CD, LP, tape). Items with no indication are books (ex. line 8). The last part of the entry (BM 700) indicates the processing unit of the item and the MARC tag number of the search term. (You'll learn plenty about MARC!)
Line 33 marks the end of the title arrangement. Line 34 beginning of the Subject heading section of the display. In our example there is only one subject heading:
--SONGS AND MUSIC 34 *ESTABLISHED HEADING (AF 100 bcb) 35 .HOMMAGE A NADIA BOULANGER NA FIET HARFE I AL <1975> music (BM 600)Line 34 is the established form of the subject heading, and line 35 is the bibliographic record that contains the heading in question.
Notice that subject
headings are set off by the characters "--"
Here's an example of a display with more than one subject heading (the composer searched is Chopin):
--DISCOGRAPHY
867 *ESTABLISHED HEADING (AF 100 bcb)
868 .COLLECTORS CHOPIN AND SCHUMANN <1978> (BM 600)
869 .DYSKOGRAFIA CHOPINOWSKA HISTORYCZNY KATALOG <1986> (BB 600)
870 .IN SEARCH OF CHOPIN <1952> (BM 600)
871 .OEUVRE DE FREDERIC CHOPIN DISCOGRAPHIE GENER <1949> (BM 600)
872 .PLYTY TASMY <1969> (BM 600)
--DRAMA
873 .CHOPIN <1978> sound (BM 600)
874 .REENCONTRO DE DEUSES QUADRO ARTISTICO <1970> (BB 600)
--FAMILY
875 *ESTABLISHED HEADING (AF 100 bcb)
876 .ANCETRES PATERNELS DE FREDERIC FRANCOIS CHOP <1987> (BM 600)
877 .NOKTURN CZYLI RODZINA FRYDERYKA CHOPINA I WA <1986> (BB 600)
Line 36 marks the beginning of the uniform title/main entry section of the display. In this section pieces by the composer are arranged by a cataloger supplied title called a uniform title (you'll be learning lots about uniform titles, the important thing at this point is to recognize what you are seeing in the display). Here are lines 36-37:
.AU BORD DE LA ROUTE
36 *ESTABLISHED HEADING (AF 100 cab)
37 .LIEDER UND KAMMERMUSIK <1993> sound (BM 700)
Notice that the headings in
this section are set off by a "."AU BORD DE LA ROUTE is the heading, record 36 is the authority record for the heading, and line 37 is the bibliographic record that contains the heading.
Look at the following example from our list for Nadia Boulanger:
.BRAHMS JOHANNES 41 .NEW LOVE SONG WALTZES AND OTHER VOCAL QUARTE <1955> sound (BM 700)This is an example of a "main entry" entry. In this case, we have a recording of music by Brahms (the main entry of the bibliographic record). Our search subject, Nadia Boulanger, was a performer on this recoding. The catalog record contains an entry under Boulanger's name with a special code to indicate that she is a performer on the item, thus this record shows up in our search index for Boulanger, but since she didn't write the music on the LP, it's listed (or entered) under Brahms.
Once you perform a search, you'll need to know how to get around the index quickly. This is of particular importance for prolific composers! For example:
LTBM MORE
NOTIS INDEX SEARCH
BIBLIOGRAPHIC INDEX -- 3414 HEADINGS FOUND 1 - 20 DISPLAYED
STRAVINSKY IGOR 1882 1971
This bibliographic index consists of 3,414 headings and we're only seeing
the first 20! Note the upper left hand corner-- it says MORE.
If we press Enter at this point we'll see items 21-40. That's all
fine and dandy, but what if we want item number 2,000?!? That's a lot of
keystrokes!
There are two ways to get to that 2,000th item. We can enter the following command:
2000 Enterwhich will take us directly to that bibliographic record. Or we can type:
inde 2000 Enterwhich will take us to the bibliographic index for headings 2000-2007. At that point, to view the 2,000th record we can simply type 2000 and press Enter to execute the command.
(inde is the abbreviation for "Index")
To get back to the heading index from the bibliographic record type:
inde EnterYou can use this method to go to any point in the heading index.
Now that you know how to construct a search, and how to interpret what you find, let's talk about some methods to make your searching more fruitful.
Contents for this section
The "partial" search
The name/title dot
search
What it is
How to do it
Putting it
together
To search NOTIS is it not always necessary to type a complete search string. All you need is enough to form a meaningful search for the machine. You won't get meaningful results with a search like this:
ltbm fi jx bacBut a search on the string "bach j" could be useful! Read on to find out why.
It is not necessary to type in a composer's complete name to fine his/her works. In fact, most of the time it's more useful not to! Here are some examples to illustrate this concept.
A partial name search is useful when you can't remember all of a composer's name. Look at the results for this search:
ltbm fi jx durufle
NOTIS INDEX SEARCH
BIBLIOGRAPHIC GUIDE -- 223 HEADINGS FOUND
1 DURUFLE CHEVALIER MARIE MADELEINE
12 DURUFLE GILLES
15 DURUFLE MAURICE 1902
60 --BIBLIOGRAPHY
Now you can easily consult the index to determine that Maurice, and not
Giles or the Chevalier, is the Durufle you were looking for!
The partial name search is also a handy way to avoid extra typing (always a good idea in my book!). The partial name search is also a good way to spot errors in the database. If a name heading is incorrect it won't file properly and will stick out to your trained eye.
You can also use a partial search string for titles and subjects and series. So don't be afraid not to type!
This method of searching is essential for searching prolific composers (Its name comes from the construction of the search). What the search does is enable you to jump to the uniform title section of a composers index (and avoid scrolling through hundreds of records). You do this by combining the authorized form of the authors name with the uniform title for the piece you're looking for.
Here's an example. Say you want to find all the records in our catalog for Johann Sebastian Bach's Well Tempered Clavier. You form your search string:
ltbm fi jx bach johann sebHere is what you'd get:
LTBM MORE SEARCH TERMINATED AFTER 5000 ENTRIES NOTIS INDEX SEARCH BIBLIOGRAPHIC GUIDE -- 5000 HEADINGS FOUND 1 BACH JOHANN SEBASTIAN 1685 1750You could use your index navigating skills to get to line number 4034 and there you would find:
4034 .WELL TEMPERED CLAVICHORD <1942> music (BM 100) 4035 .WELL TEMPERED CLAVICHORD 48 PRELUDES AND FUG <1893> music (BM 100) 4036 .WELL TEMPERED CLAVICHORD 48 PRELUDES AND FUG <1893> music (SB 100) 4037 .WELL TEMPERED CLAVICHORD 48 PRELUDES AND FUG <1922> (BM 100) 4038 .WELL TEMPERED CLAVIER <1953> sound (BM 100) 4039 .WELL TEMPERED CLAVIER <1958> sound (BM 100) ETC.......All your records, right? Wrong!!! You have only found the editions of the WTC with titles in English. Editions in German don't start until line number 4139, some 5 screens away. The "dot" search offers you a way to use uniform titles to find all versions of your title.
Here's how you do it. The basic search formulation is:
ltbm fi jx [ established form of name] .[ of uniform title] EnterFor the Bach example here's the search:
ltbm fi jx=bach johann sebastian 1685 1750 .wohltemperi EnterThis is the result of that search:
NOTIS INDEX SEARCH BL31
BIBLIOGRAPHIC INDEX -- 312 HEADINGS FOUND 1 - 6 DISPLAYED
BACH JOHANN SEBASTIAN 1685 1750
.WOHLTEMPERIERTE CLAVIER
*SEARCH UNDER
1 BACH JOHANN SEBASTIAN 1685 1750 .WOHLTEMPERIERTE KLAVIER 1 T
(AF 400 ccb)
2 BACH JOHANN SEBASTIAN 1685 1750 .WOHLTEMPERIERTE KLAVIER 2 T
(AF 400 ccb)
This gives you a reference (i.e. tells you to search under) to the
authorized form of the uniform title for the piece (and some other
stuff). As you
scroll on through the records you'll find the records you are looking for.
Now, you are not expected to know and remember the complete name and dates for all the composers, much less the uniform titles! You can use the partial search methods you learned earlier to get the information you need to construct your searches. Let's use our Bach example again. We can do this search to get Bach's full name and date:
ltbm fi jx bach joh EnterThis will return a bibliographic guide screen and at the bottom of the screen you'd see:
1608 BACH JOHANN MICHAEL 1745 1820 1610 BACH JOHANN NIKOLAUS 1669 1753 1618 BACH JOHANN SEBASTIAN 1685 1750You can enter the line number 1618 to see the beginning of the index, or you can take the name and dates from the guide (I like to use the copy & paste commands to reduce both typing and errors of transcription!).
Now that you know Bach's complete name and dates, it's time to deal with the uniform title. You know the piece you want is the Well Tempered Clavier so you could start with that:
ltbm fi jx bach johann sebastian 1685 1750 .well temp EnterWhich would return this screen:
LTBM MORE
NOTIS INDEX
SEARCH BL31
BIBLIOGRAPHIC INDEX -- 8 HEADINGS FOUND 1 - 6 DISPLAYED
BACH JOHANN SEBASTIAN 1685 1750
.WELL TEMPERED BRASS QUINTET
*SEARCH UNDER
1 BACH JOHANN SEBASTIAN 1685 1750 .WOHLTEMPERIERTE KLAVIER 1 T
SELECTIO (AF 400 cab)
.WELL TEMPERED CLAVICHORD
*SEARCH UNDER
2 BACH JOHANN SEBASTIAN 1685 1750 .WOHLTEMPERIERTE KLAVIER 1 T
(AF 400 ccb)
3 BACH JOHANN SEBASTIAN 1685 1750 .WOHLTEMPERIERTE KLAVIER 2 T
(AF 400 ccb)
.WELL TEMPERED CLAVICHORD SELECTIONS ARR
4 .PRELUDE CHORAL AND FUGUE <1937> music (BM 700)
.WELL TEMPERED CLAVIER
*SEARCH UNDER
5 BACH JOHANN SEBASTIAN 1685 1750 .WOHLTEMPERIERTE KLAVIER 1 T
(AF 400 ccb)
6 BACH JOHANN SEBASTIAN 1685 1750 .WOHLTEMPERIERTE KLAVIER 2 T
(AF 400 ccb)
And scanning the index, you'd see that the uniform titles you need are at
line 5 and 6. From here you can do one of two things,
you can type:
LTBM fi 5 Enteror you can use the very handy term command. This command retypes the last search you entered. From there you can edit the search easily:
LTBM term Enterwhich produces this line:
LTBM FIND JX=BACH JOHANN SEBASTIAN 1685 1750 .WELL TEMPfrom here you would use the arrow keys on the computer to replace .WELL TEMP with .wohltemp (or as much of the uniform title as you can remember or choose to copy). Your new search would look like some variation of this:
LTBM FIND JX=BACH JOHANN SEBASTIAN 1685 1750 .wohltempwhich will send you to the correct spot in the index.
