II. G. TREASURER
 
      (Sections of the constitution and by-laws applicable to this section:
IIIC2; IVA, D4, E5; VB2, 5, 7; VID.)
 
                             II. G. 1. CHARGE
 
      The Treasurer handles the financial accounts of the association.  The
Board may assign to the Treasurer duties beyond those specified in the
constitution and by-laws.
 
                        II. G. 2. VOTING PRIVILEGES
 
      The Treasurer is a non-voting member of the Board of directors and a
voting member of the Finance Committee.
 
                         II. G. 3. TERM OF OFFICE
 
      The Treasurer is appointed by the Board for a period of one year with
the option of three renewals.  No appointed officer may serve for more than
four consecutive years.
 
                II. G. 4. ANNUAL EVALUATION; REAPPOINTMENT
 
      The Board prepares an annual performance evaluation of the Treasurer
before the fall Board meeting. The Board appoints or reappoints the
Treasurer annually.  If the Board decides that the incumbent should be
reappointed, the Board must ask the incumbent in writing if he/she wishes
to serve another term before the official vote on her/his reappointment can
be taken.
 
 
          II. G. 5. HONORARIUM/REIMBURSEMENT FOR TRAVEL/PER DIEM
 
      The Treasurer receives an honorarium. The Treasurer is reimbursed for
expenses incurred in connection with association business.  Reimbursement
is limited to whatever portion of transportation, lodging and meals
(excluding alcoholic beverages) is not borne by the Treasurer's
institution. Requests for reimbursement accompanied by receipts are
submitted to the Treasurer.  In the absence of receipts for meals, a per
diem food allowance at the amount set by the Board will be paid.
 
                         II. G. 6. BUDGET REQUEST
 
      The Treasurer submits an annual budget request to the Finance
Committee four weeks in advance of the May/June Board meeting to cover the
costs of postage, telephone, financial record keeping supplies, etc.
 
                II. G. 7. RECORD KEEPING; PAYMENT OF BILLS
 
      The Treasurer keeps accurate records of the association's financial
transactions. The Treasurer pays all bills through checks drawn on the
account of the Music Library Association.  No money beyond that which is
formally budgeted may be spent in the name of the Music Library Association
without prior, formal approval of the Fiscal Officer, the Vice
President/Past President, the President and the Board of Directors.  The
Treasurer alerts the Board through the President when on any given budget
line more money is being asked for than was budgeted.
 
                   II. G. 8. EXTRAORDINARY DISBURSEMENTS
 
      Extraordinary disbursements are subject to Board approval. However,
each fiscal year the Finance Committee will determine an amount of money
which the Treasurer may release for budget overages without prior approval
by the Board.
 
                      II. G. 9. COMMITTEE MEMBERSHIP
 
      The Treasurer is a voting member of the Finance Committee and as such
participates in the preparation of the annual budget. The Treasurer is a
member of the Publications Committee, and an ex-officio member of the
Development Committee and the Investment Subcommittee of the Finance
Committee.
 
                       II. G. 10. FINANCIAL REPORTS
 
      The Treasurer prepares quarterly and annual financial reports of
income and expenditures for the Board of Directors. The reports must be
clear and demonstrate any problems or significant trends in a manner that
requires little explanation.  Reports should include current year actual
and projected income and expenditures.
 
      The Treasurer presents an annual financial report to the membership
at the annual business meeting. The report is published in Notes.  The
Treasurer submits required reports to the Internal Revenue Service and
prepares the accounts for the annual audit with the assistance of a
professional accountant.
 
          II. G. 11. DEPOSIT OF MONIES AND NEGOTIABLE INSTRUMENTS
 
      The Treasurer deposits monies and negotiable instruments in the name,
and to the credit, of the Music Library Association in such depositories as
the Board of Directors may from time to time designate.
 
      The Treasurer transfers funds from the designated checking account to
the designated short term investment funds when appropriate, in order to
obtain the highest possible interest rate on Music Library Association
liquid assets.  Transfer of funds should depend on the necessary checking
account balance based on established cash flow patterns.  The Treasurer
will notify the Fiscal Officer and the Investment Subcommittee immediately
upon transfer of funds, and will include information on all such transfers
in financial reports to the Finance Committee and Board of Directors.
 
                     II. G. 12. MAINTENANCE OF RECORDS
 
      The Treasurer maintains the records of the office of Treasurer so
that they may be turned over to the next appointed Treasurer in a timely
fashion. When appropriate, papers and correspondence are submitted to the
MLA Archives.