INDEX MUSIC LIBRARY ASSOCIATION HANDBOOK Acknowledgement of gifts see Gifts, Acknowledgement of, Administration Committee, V.I.2. Administrative and Committee Structure List, Maintenance of, II.F.18. Affiliation with other organizations see Other organizations; Representatives to other organizations; and names of other organizations (American Library Association, etc.) Allowance, Food, II.A.4.i.,II.B.3.b.,II.C.3.,II.D.3.,II.E.3.,II.F.3.,II.G.3. American Library Association Representative to, IV.E.1. American Musicological Society Governing Board of RILM-U.S. Office, V.J.3.c. Joint Committee on RISM, V.J.3.a. Chair, Appointment of, II.B.5.a. Annual Meetings see Conventions Annual Reports Board of Directors, II.D.8. Chapters, I.VIII.F.;VI.C. Collecting of, II.E.10 Committees, I.VI.H.;V.D.7. Representatives to other organizations, IV.C. Roundtables, VII.D. Archives, MLA see MLA Archives Assistant Convention Manager, III.B. (see also Convention Manager) Appointment of, II.A.5.b. Assistant Fiscal Officer (see also Fiscal Officer) Annual Audit, II.E.12.i. Appointment, II.B.5.a.;II.E.5.;II.E.12.a.;II.E.12.b. Audit Committee, serves as Chair of, II.E.12.i. Assistant Parliamentarian (see also Parliamentarian) Appointment, II.B.5.a. Handbook Index, II.B.5.a.;II.E.13.f. Policies, MLA, added to, II.D.6. Associate Member see Membership Classes Audit, II.E.12.i. Audit Committee, V.I.3.;II.E.12.i. Automation Subcommittee, V.I.2.a. Awards Committee, V.I.4. Bibliographic Control Committee, V.I.5. Bibliographic Instruction Subcommittee, V.I.9. Bibliographic Standards for Reference Books Subcommittee, V.I.9. Board of Directors, II. Action, approval of, II.E.6. Appointments, II.A.5.b. Notes editor, II.A.5.b.3. Budget Amendments to, II.E.12.h. Approval of, II.A.5.c.3. Requests by members, II.A.4.h. Committee membership, II.A.5.h. Committees Establishment, II.A.5.h. Constitution & By-Laws Amendments, II.A.5.j. Conventions, workshops and other continuing education programs Approval, II.A.5.e. Definition, I.V.A. Duties, I.V.B.;II.A.1. Emergency Action, I.V.C.5.;II.A.4.g.;II.B.4.d. Establishment of dues, fees, and publications pricing formula, II.A.5.c. Evaluations, II.A.5.b. Maintenance of Records, II.A.4.j. Membership, II.A.2. Meetings, I.V.C.;II.A.4.c. Agenda of, II.A.4.f. Annual, II.A.5.a. Attendance, II.A..4.d. Policies, II.A.5.f.;II.D.5.-7,9. Special, I.V.C.1.;II.B.4.f. MLA Membership List of members, II.A.5.i. Privileges, II.A.5.i. Nominations Approval, II.A.5.g. Publications Approval, II.A.5.d. Quorum, I.V.C.3.;II.A.4.e. Ratification of action between meetings, I.V.C.6. Reimbursement of members, II.A.4.i. Reports, II.A.5.f.;II.D.8. Software standards, II.A.4.l. Terms of office, II.A.3. Vacancies, II.A.5.b.4. Voting, I.V.C.4.;II.A.4.b. Voting members, I.V.A.;II.A.4.b. Book Warehouse, II.F.15. Budget Officer (for Conventions) see Convention Budget Officer Budgets Amendments to, II.E.12.h. Board of Directors II.A.4.h. Committees, V.E. Convention, II.E.12.c.-d. Extraordinary disbursements, II.E.12.j.;II.G.8. Representatives to other organizations, IV.D. Calendar, MLA, II.B.6.;II.F.11. Chapters, VI. Annual reports, I.VIII.F.;VI.C.;II.A.5.f. Creation of, I.VIII.A.;VI.B. Dues, I.VIII.D.;VI.C. General requirements and policies, VI.C. Liaison with Vice-President, II.C.4. Officers, I.VIII.C.;.C.;VI.C. Publication policy, VI.E. Purposes, VI.A. Rules or By-laws, I.VIII.B.;VI.C. Some practices followed, VI.D. Citations, II.B.4.g.;V.H.5.a. Committee Structure List see Administrative and Committee Structure List Committees (see also names of individual committees), V. Annual reports, I.VI.H.;V.D.7.;II.A.5.f. Collecting of, II.E.10. Appointments, V.A.2. Authority, V.B. Budget Approval, V.E.2. Request, V.E.1. Chairs Appointment of, II.B.5.a. Responsibilities of, I.VI.H.;V.C. Charge to, II.B.5.a. Continuity of, V.D.8. Eligibility for, I.VI.1.;V.A.1. Ex-officio members, V.A.4. Joint, V.J. Maintenance of records, V.D.9. Members Appointment of, II.B.5.a. Meetings, V.D.2. Minutes, V.D.6. Parliamentary authority, V.D.1. Publications, V.F. Questionnaires, V.G. Quorum, I.VI.J.; V.D.3. Reimbursement, V.E.3. Reporting, V.B. Reports and recommendations, V.D.5. Resigning from, V.A.5. Special, I.VI.K.;V.I. Appointment of Chairs, II.A.5.b.3.;II.B.5.a. Creation of, I.VI.K.-L.;V.I.1.;II.E.9. Special Dissolution of, V.I.1. Standing, I.VI.A.;V.H. Appointment of Chairs, II.A.5.b.3.;II.B.5.a. Creation of, V.H.1.;II.A.5.h.;II.E.9. Subcommittees, V.A.6. Terms of office, I.VI.I.;V.A.3. Voting, I.VI.J.;V.D.4. Compensation see Honoraria Constitution & By-Laws, I. Amendments, I.X.;II.A.5.j. Distribution, II.F.9. Official machine-readable version of, II.A.5.j. Revision, II.E.13.f. Convention Manager (see also Conventions; Local Arrangements Committee; Program Committee) Appointment, II.A.5.b.3.;II.B.5.a. Duties, III.B.1. Honorarium and reimbursement, III.B.2. Conventions Budget, II.E.12.c.-d. Budget Officer, II.E.12.c.-d. Contracts, II.B.7. Programs Approval, II.A.5.e. Mailings, II.F.12. Council of National Library and Information Associations (CNLIA), IV.E.3. Descriptive Cataloging Subcommittee, V.I.5.a. Development Committee, I.VI.B.;V.H.2. Dissolution of, Association, I.XII.;II.A.8. Committees, V.I.1. Divestment of monies from South Africa, II.G.11. Duckles Award, V.I.4.a. Dues, I.III.C. Chapters, I.VIII.D. Establishment of, I.III.C.1.;II.A.5.c. Membership, I.III.C. Payment of, I.III.C.2. Unpaid, I.III.C.1. Dues and Subscription Service, II.F.1,12-13,15 Billings, II.F.15. Mailings Annual meeting, II.F.12. Ballots, II.F.13. Publications, II.F.15. Supervision and liaison with, II.F.15. Education Committee, I.VI.C.;V.H.3. Workshop planning, V.H.3.b. Elections (see also Voting), I.IV.C. Ballots, I.IV.C.2. Mailing, II.F.13. Executive Secretary, II.F.14. Members, I.III.D.1. Procedures, I.IV.C. Qualifications, I.IV.B.2. Tellers, II.B.5.a.;II.F.14 Ties, I.IV.C.3.;II.A.5.g. Emergency action, I.V.C.5.;II.A.4.g.;II.B.4.d.;II.C.8.;II.D.11.;II.E.4. Executive Secretary, II.F. Annual meeting Mailings, II.F.12. Audit, II.E.12.i. Appointment and reappointment, I.IV.A.;II.A.5.b.1.;II.B.5.a.-b.;II.F.4 . Book Warehouse, II.F.15. Budget requests, II.F.6. Calendar, MLA, II.B.6.;II.F.11. Constitution and By-Laws Distribution, II.F.9. Development Committee, II.F.7. Dues, I.III.C.2. Dues and Subscription Service, II.F.1. Supervision of, II.F.15. Duties, I.IV.E.4.;II.F.1. Elections, I.IV.C.2. Ballots, II.F.13. Notification of results, II.F.14. Teller for, II.F.14. Evaluation, II.A.5.b.2.;II.F.4. Finance Committee, II.F.7. Gifts, Acknowledgement of, II.B.10.;II.F.16. Honorarium and reimbursement, II.F.5. Handbook Distribution, II.E.13.c.;II.F.8. Maintenance of records, II.F.17. Manual, II.F.16 Membership directory, II.F.10.;II.F.15. Publications Committee, II.F.7. Service on committees, II.F.7. Term of office, I.IV.D.3.;II.F.3. Voting privileges, II.F.2. Working files, distribution to new members, II.F.8. Files see Maintenance of Records Finance Committee (see also Fiscal Officer), I.VI.D.;V.H.4. Budget, II.E.12.e. Chair, II.E.12.e. Extraordinary disbursements, II.E.12.j.;II.G.8. Quarterly review of income and expenditures, II.E.12.g. President's participation in, II.B.7. Fiscal Officer (see also Assistant Fiscal Officer; Finance Committee) Annual audit, II.E.12.i. Appointment, II.B.5.a.; II.E.5.; II.E.12.a. ;II.E.12.b. Budget Amendments to, II.E.12.h. Convention, II.E.12.d.; III.B.1.; V.H.6.c. MLA, II.E.12.e. Notification of requests granted, II.E.12.f. Solicitation of requests, II.E.12.c. Duties, II.E.12.a. Extraordinary disbursements, II.E.12.j. Finance Committee, II.E.12.e. Quarterly review of income and expenditures, II.E.12.g. Term of office, II.E.12.b. Fundraising Subcommittee, V.H.2.e. Gerboth, Walter, Award Committee, V.I.4.b. Gifts, Acknowledgement of, II.B.10.;II.F.16 Handbook Distribution, II.E.13.d.;II.F.8. Index, II.B.5.a.;II.E.13.g. Official Machine-readable version of, II.A.5.k. Revision, II.A.5.k.;II.E.13.c. Supplements, II.E.13.d. Hill Award, V.I.4.a. Honoraria Officers, II.A.4.i., II.F.5., II.G.5.,III.B.2., III.C., III.D., V.H.7.b. Honorary member see Membership Classes Internal Revenue Service, II.G.10. International Association of Music Libraries, Archives, and Documentation Centres, U.S. Branch Governing Board of RILM-U.S. Office, V.J.3.c. Institutional Members, I.II.B.2. Representatives Eligible for committees, V.A.1. Investments Subcommittee, V.H.4.d. Legislation Committee, V.I.6. Life member see Membership Classes Local Arrangements Committee (see also Conventions; Convention Manager; Program Committee) Chair, Appointment of, II.B.5.a.;II.C.5. Distribution of materials at convention by, II.D.9 MARBI, V.I.5.c. MARC Formats Subcommittee, V.I.5.b. Maintenance of Records Board of Directors, II.A.4.j. Committees, V.D.9. Executive Secretary, II.F.17. Members-at-Large, II.E.11. Officers, II.A.4.j. President, II.B.9. Recording Secretary, II.D.10. Special Officers, III.A.5. Treasurer, II.G.13. Vice-President/Past President, II.C.7. Manuals, II.F.16.,III.A.l.,III.B.1.,V.H.3.b.3.,V.H.7.a. Meetings Annual, I.VIII.A.;II.A.5.a. Business, I.VII.B. Quorum, I.VII.B. Minutes of, II.A.5.f.;II.B.4.b. Special, II.B.4.f. Board of Directors, II.A.4.c.-.f. Conducting of, II.B.4.a. Notice of, I.VII.D. Special, I.VII.C.;II.A.5.a.;II.B.4.f.;II.E.8. Members-At-Large (see also names of officers), II.E. Annual reports, collecting of, II.E.10 Appointment, I.IV.A. Appointments, II.E.5. Board action, Approval of, II.E.6. Committees Creation of, II.E.9. Duties, II.E.1. Emergency action, II.E.4. Maintenance of records, II.E.11. Meetings Special, calling of, II.E.8. Reimbursement, II.E.3. Service on Committees, II.E.7. Terms of office, I.IV.D.5.;II.E.2. Membership, I.III. Dues, I.III.C. Classes, I.III.B. Associate, I.III.B.5.,I.III.D.2.,I.IV.B.2. Honorary, I.III.B.3. Institutional, I.III.B.2. Life, I.III.B.1. Regular, I.III.B.1. Retired, I.II.B.6.,I.IV.B.2. Student, I.III.B.4.;II.A.5.e. Sustaining, I.III.B.1.-2. Directory, II.F.10.;II.F.15 Eligibility, I.III.A. List, II.A.5.i.;II.F.15. Privileges, I.III.C.4.;I.III.D.;II.A.5.i. Termination, I.III.C.5. Year, I.III.C.3. Membership Subcommittee, V.H.2.d. Minutes Annual meetings, II.D. 5.-7. Board meetings, II.D.5.-7. Committees, V.D.6. MLA Archives Committee files, V.D.9. Dissolution of MLA, II.A.8. Joint Committee on, V.J.3.b. Chair Appointment of, II.B.5.a. MLA Calendar see Calendar, MLA MLA Index & Bibliography Series Editor of, V.H.7.b.(8.) Appointment of, II.B.5.a. MLA Policies see Policies MLA Technical Reports Editor of, V.H.7.b.(9.) Appointment of, II.B.5.a. Music Cataloging Bulletin Editor of, V.H.7.b.(7.) Appointment of, II.B.5.a. Music Library Facilities Subcommittee, V.I.2.b. Music Publishers Association Joint Committee, V.J.3.d. Chair Appointment of, II.B.5.a. Name of the Organization, I.I. National Information Standards Organization (NISO) Representative to, IV.E.2. Newsletter Editor of, V.H.7.b.(6.) Appointment of, II.B.5.a. Nominating Committee, I.IV.B.1.;V.H.5. Members Appointment of, II.B.5.a. Nominating Procedures Approval of slate of candidates, II.A.5.g. Officers, I.IV.B. Non-Profit Statement, I.II.B. Notes Advertising, II.F.15. Billing, II.F.15. Book Warehouse, II.F.15. Contracts, II.B.7. Editor of, V.H.7.b.(5.) Appointment, II.A.5.b.3. Officers (see also names of officers; Board of Directors), I.IV. Maintenance of records, II.A.4.j Reimbursement, II.A.4.i. O'Meara Award, V.I.4.a. On-Line Reference Services Subcommittee, V.I.9. Other organizations (see also names of organizations and Representatives to other organizations), I.9;II.A.6. Membership, II.B.7. Parliamentarian (see also Assistant Parliamentarian) Appointment, II.B.5.a. Budget requests, II.E.13.d. Constitution and By-laws, II.E.13.e. Duties, II.E.13.a. Handbook Index, II.E.13.f. Maintenance of, II.B.5.a. Revision, II.A.5.k.;II.E.13.c. Term of office, II.E.13.b. Parliamentary authority, I.IV.A. Board of Directors, II.A.4.a. Committees, V.D.1. Past President see Vice-President Per Diem, II.A.4.i., II.B.3.b.,II.C.3.,II.D.3.,II.E.3.,II.F.5.,II.G.5. Personnel Subcommittee, V.I..2.c. Placement Officer, III.C. Appointment of, II.B.5.a. Placement Service, III.C. Fees, II.A.5.c. Policies Definition of, II.A.4.k. List of, II.D.6. Preservation Committee, V.I.7. President (see also Vice-President), II.B. Annual Report, II.B.4.c. Appointment, I.IV.A. Appointments Assistant Development Officer, II.B.5.a. Assistant Parliamentarian, II.B.5.a. Audit Committee, II.A.5.b.3. Committees, V.A.2 Chairs of Special, II.A.5.b.3.;II.B.5.a. Chairs of Standing, II.A.5.b.3.;II.B.5.a. Members, II.B.5.a. Convention Manager, II.A.5.b.3. Development Officer, II.B.5.a. Editors of publications, II.A.5.b.3.;II.B.5.a. Local Arrangements Committee Chair of, II.B.5.a.;II.C.5. Member-at-large to receive reports, II.B.5.a. Officers, II.A.5.b.3. Parliamentarian, II.B.5.a. Program Committee Chair of, II.B.5.a. Members, II.C.5. Representatives to other organizations, IV.A.1.;II.B.5.a. Special officers, II.A.5.b.3. Subcommittees, V.A.6. Tellers, II.B.5.a. Budget requests, II.B.3.a. Calendar, MLA, II.B.6. Citations, II.B.4.g. Committees Charge to, II.B.5.a. Creation of Special, I.VI.K.-L.;V.I.1.;II.B.5.c. Standing, V.H.1.;II.B.5.c. Dissolution of Special, V.I.1.;II.B.5.c. Contracts, II.B.7. Discretionary fund, II.B.7. Dismissals, II.B.5.a. Duties, I.IV.E.1.;II.B.1. Emergency action, II.B.4.d. Executive Secretary Evaluation of, II.B.5.b. Finance Committee Participation in, II.B.7. Gifts, Acknowledgement of, II.B.10. Maintenance of Records, II.B.9. Meetings, II.B.4 Minutes, II.B.4.b. Special, II.B.4.f. Newsletter column, II.B.4.c. Orientation of new officers and board members, II.B.4.e. Other organizations Membership, II.B.7. Reimbursement and Per Diem, II.B.3.b. Roundtables Creation of, II.B.5.c. Dissolution of, II.B.5.c. Service on committees, V.A.4.;II.B.1. Special Meetings, II.B.4.f. Term of office, I.IV.D.1.;II.B.2. Treasurer, Evaluation of, II.B.5.b. Program Committee (see also Convention Manager; Conventions), I.VI.E.;V.H.6. Chair Appointment of, II.B.5.a.;II.C.5. Manual, III.B.1. Members Appointment of, II.C.5. Public Libraries Committee, V.I.8. Publications Approval, II.A.5.d. Billing, II.F.15. Book Warehouse, II.F.15. Chapter, VI.E. Committee, V.F., V.H.7 Distribution to members, I.III.D.2. Pricing formula, II.A.5.c. Subscriptions, II.F.15. Publications Award Committee, V.I.4.a. Publications Committee, I.VI.F.;V.H.7. Publicity Officer, III.D. Appointment of, II.B.5.a. Purposes of the organization, I.II. Questionnaires Committees, V.G. Quorum Annual meeting Business meeting, I.VII.B. Board of Directors, I.V.C.3. Committees, I.VI.J.;V.D.3. Recording Secretary Annual report of Board activities, II.D.8. Appointment, I.IV.A. Board Policies, Index of, II.D.7. Budget request, II.D.4. Duties, I.IV.E.3.;II.D.1. Emergency action, II.D.11. Maintenance of records, II.D.10. Minutes of meetings Format, II.D.6. Recording and distribution, II.D.5,9. Policies, MLA, List of, II.D.6. Reimbursement and Per Diem, II.D.3. Term of office, I.IV.D.2.;II.D.2. Reference and Public Service Committee, V.I.9. Regular member see Membership Classes Reimbursements and Per Diem (see also names of officers, etc.) Committees, V.E.3. Officers, II.A.4.i. Representatives to other organizations, IV.D.3. Representatives to other organizations (see also Other organizations and names of other other organizations) Appointment of, I.IX.D.;IV.A.1.;II.B.5.a. Authority of, IV.B. Budget Approval, IV.D.2. Request, IV.D.1. Duties, IV.C. Reimbursement, IV.D.3. Reporting, IV.B. Reports, IV.C.;II.A.5.f.;II.E.10. Resignation of, IV.A.3. Terms of office, II.B.5.a.;IV.A.2. Representing MLA, II.A.7. Resources and Collection Development Committee, V.I.10. Retired Members see Membership Classes Retrospective Conversion in Music Joint Committee on, V.J.3.e. RILM-U.S. Governing Board of Office, V.J.3.c. RISM Joint Committee with AMS on, V.J.3.a. Chair Appointment of, II.B.5.a. Roundtables, VII. Annual reports, VII.E. Dissolution of, VII.A.;II.B.5.c. Meetings, VII.C. Projects, VII.D. Renewal of, VII.A. Structure of, VII.B. Software standards Board of Directors, II.A.4.l. Sound Recordings Preservation Subcommittee, V.I.7.a. Speaking on behalf of MLA see Representing MLA Special meetings Calling of, I.VII.C. Special officers (see also names of Special Officers), III. Budget requests, III.A.3. Maintenance of records, III.A.5. Reports, II.A.5.f.;II.E.10.;III.A.4. Terms of office, III.A.2. Statistics Subcommittee, V.I.2.d. Student membership see Membership Classes Subcommittees, V.A.6. Subject Access Subcommittee, V.I.5.b. Sustaining member see Membership. Classes Tax exempt number, II.A.4.i.;III.A.3.;IV.D.3.;V.E.3. Terms of office (see also names of officers) Committee chairs, V.A.3. Committee members, V.A.3. Officers, I.IV.D. Representatives to other organizations, IV.A.2. Treasurer, II.G. Accounts, II.G.7. Audit, II.E.12.i.;II.G.10. Appointment and reappointment, I.IV.A.;II.A.5.b.1.;II.B.5.a.-b.;II.G.4. Budget requests, II.G.6. Deposit of monies and negotiable instruments, II.G.11. Dues, I.III.C.2. Duties, I.IV.E.5.;II.G.1. Evaluation, II.A.5.b.2.;II.G.4. Extraordinary disbursements, II.E.12.j.;II.G.8. Finance Committee, I.IV.E.5.;II.G.9. Financial reports, II.G.10. Honorarium and reimbursement, II.G.5. Internal Revenue Service, II.G.10. Maintenance of records, II.G.13. Payment of bills, II.G.7. Publications Committee, II.G.9. Record keeping, II.G.7. Term of office, I.IV.D.4.;II.G.3. Voting privileges, II.G.2. University of Maryland Joint Committee for the MLA Archives, V.J.3.b. Vice-President/Past President Appointment, I.IV.A. Appointments Local Arrangements Committee Chair, II.C.5. Program Committee Members, II.C.5. Budget request, II.C.6. Chapters, Liaison with, II.C.4. Duties, I.IV.E.2.;II.C.1. Emergency action, II.C.8. Maintenance of records, II.C.7. Reimbursement, II.C.3. Term of office, I.IV.D.1.;II.C.1. Voting (see also Elections) Board of Directors, I.V.C.4. Committees, I.VI.J.;V.D.4. Constitution & By-Laws Amendments to, I.X.C. Eligibility for, I.III.D.1. Workshops (Education Committee), V.H.3.b. Programs Approval, II.A.5.e.