IV. D. BUDGET
 
      When representatives to other organizations require expenditures to
fulfill their duties, the following procedures are followed.
 
                         IV. D. 1. BUDGET REQUEST
 
      The representative presents an annual budget request to the Finance
Committee of the Association following the procedures and deadlines
established by the Fiscal Officer.  These budget requests are normally
solicited by the Fiscal Officer 8 weeks prior to the annual Finance Committee
meeting in May or June of each fiscal year; the budget requests normally have
a submission date deadline of 4 weeks before the May/June Board meeting.
 
                         IV. D. 2. BUDGET APPROVAL
 
      Following the Board meeting at which the budget for the next fiscal
year is approved (normally in May or June) and before the beginning of the
new fiscal year, the Fiscal Officer notifies representatives to other
organizations who have requested funding whether they have received an
appropriation and if so, its amount.
 
                          IV. D. 3. REIMBURSEMENT
 
      Receipts for approved expenditures are submitted by the representative
to the Treasurer of the Association for reimbursement.  No money beyond that
which is formally budgeted may be spent in the name of the Music Library
Association without prior, formal approval by the Board of Directors.  When
appropriate, the tax-exempt number 962-1615201 is used in making MLA
purchases.