V. E. BUDGET
 
                          V. E. 1. BUDGET REQUEST
 
      If the work of the committee requires expenditures, the committee
presents an annual budget request to the Finance Committee of the
Association following the procedures and deadlines established by the
Fiscal Officer.  These budget requests are normally solicited by the Fiscal
Officer 8 weeks prior to the annual Finance Committee meeting in May or
June of each fiscal year; the budget requests normally have a submission
date deadline of 4 weeks before the May/June Board meeting.
 
                         V. E. 2. BUDGET APPROVAL
 
      Following the Board meeting at which the budget for the next fiscal
year is approved (normally in May or June) and before the beginning of the
new fiscal year, the Fiscal Officer notifies committee chairs who have
requested funding whether they have received an appropriation and if so,
its amount.
 
                          V. E. 3. REIMBURSEMENT
 
      Receipts for approved committee expenditures are submitted by the
committee chair to the Treasurer of the Association for reimbursement.  No
money beyond that which is formally budgeted may be spent in the name of
the Music Library Association without prior, formal approval by the Board
of Directors.  This includes travel expenses which must have been budgeted
and approved in advance even if the activity requiring the travel has been
approved by the Board.  When appropriate, the tax-exempt number 962-1615201
is used in making MLA purchases.