V. I. SPECIAL COMMITTEES (Section of the constitution and by-laws applicable to this section: VI K.) V. I. 1. GENERAL INFORMATION Special committees may be appointed by the President as deemed necessary to carry on the work of the Association. The President dissolves special committees when they have fulfilled their charge. Members of special committees follow the relevant procedures and policies outlined for committees in sections V A-G above. V. I. 2. ADMINISTRATION COMMITTEE The Administration Committee furthers and aids the practice of administration of music libraries and collections; undertakes studies, projects and programs involving space and equipment, budgeting, personnel administration, statistics and other pertinent topics; and, on the basis of these studies, develops standards for administration of music libraries and collections. V. I. 2. a. AUTOMATION SUBCOMMITTEE The Automation Subcommittee identifies requirements for automated library systems that are of unique concern to music materials, and those that, while not unique, are of special importance for music materials in all facets of library automation; disseminates this information as quickly as possible; and evaluates existing turnkey systems to see how effectively they meet these requirements. V. I. 2. b. MUSIC LIBRARY FACILITIES SUBCOMMITTEE The Music Library Facilities Subcommittee investigates all aspects of space requirements and equipment peculiar to music libraries. V. I. 2. c. PERSONNEL SUBCOMMITTEE The Personnel Subcommittee sets standards for staffing requirements for all types and sizes of music libraries; considers standards for qualifications of paraprofessional and support staff for music libraries; examines the management styles of music librarians in different administrative settings; analyzes the current state of the music library profession, including the job market, who is entering the profession, and why people leave it. V. I. 2. d. STATISTICS SUBCOMMITTEE The Statistics Subcommittee evaluates the collection of music library statistics in the light of national standards and proposes standards for collecting such statistics in the light of this evaluation. V. I. 3. AUDIT COMMITTEE The Audit Committee examines the Association's financial records (budget, ledgers, vouchers, etc.) annually at the time of the fall Board meeting and reports its findings to the Board at that time. The Assistant Fiscal Officer serves as chair of the Audit Committee. Other members include at least the Vice-President/Past-President and one MLA member not currently serving on the Board. Present at the audit should also be the Fiscal Officer, the Treasurer, and the Executive Secretary. V. I. 4. AWARDS COMMITTEES V. I. 4. a. PUBLICATIONS AWARD COMMITTEE The Publication Awards Committee recommends to the Board publications that it regards as qualified to receive the following prizes awarded annually by MLA: 1) the Vincent H. Duckles Award for the best book-length bibliography or other research tool in music; 2) The Richard S. Hill Award for the best article-length bibliography or best article on music librarianship; 3) The Eva Judd O'Meara Award for the best review of a book or score in Notes. Publications are considered during the year following their imprint date and awards are announced at the annual meeting in the year following, that is, prizes for publications issued in 1981 are announced in 1983, etc. The Awards Committee consists of three members each with staggered three-year terms. The chair rotates each year to the member beginning the third year of his or her term. V. I. 4. b. WALTER GERBOTH AWARD COMMITTEE The Walter Gerboth Award Committee consists of three members, with staggered three-years terms, appointed by the President to recommend the recipient of the Walter Gerboth Award annually. The award, made to music librarians who are members of the Association and in the first five years of their professional careers, is made to help support a research project in progress. V. I. 4. c. PROCEDURES The committee's recommendations are made in the form of a report to the President, who then presents them to the Board for approval. Names of recipients are announced by the President at the annual business meeting of the Association. The President also communicates news of the award to each recipient, enclosing a check from MLA in an amount specified by the Board. V. I. 5. BIBLIOGRAPHIC CONTROL COMMITTEE The Bibliographic Control Committee maintains formal channels of communication among music catalogers, between music catalogers and the Library of Congress, and with other groups requiring carefully formulated positions on bibliographic control of music materials. It thus participates in maintaining and revising national and inter-national codes for both descriptive cataloging and electronic transmission of bibliographic data. The membership of the Bibliographic Control Committee consists of the following: chair; chair, Subcommittee on Descriptive Cataloging; chair, Subcommittee on Subject Access; chair, Subcommittee on MARC Formats; a representative from Library of Congress Music Section, Special Materials Cataloging Division (ex officio); a representative for WLIN (non-voting); a representative from OCLC (non-voting); a representative from RLG (non- voting); and the editor of the Music Cataloging Bulletin. The chair constitutes working groups as necessary, and appoints a coordinator of the contributors to the Library of Congress National Union Catalog: Music, Books on Music, and Sound Recordings. There are representatives from the committee to the following outside organizations: the ALA RTSD/CCS Committee on Cataloging: Description and Access; Internet; MARBI, the ALA RTSD/LITA/RASD Representation in Machine Readable Form of Bibliographic Information Committee; and the Joint Committee on Specialized Cataloging of the CNLIA. V. I. 5. a. DESCRIPTIVE CATALOGING SUBCOMMITTEE The Descriptive Cataloging Subcommittee formulates policy on all matters relating to the descriptive cataloging of music mate-rials and specifically for matters concerning the Anglo-American Cataloging Rules, second edition, the International Standard Bibliographic Descriptions and Library of Congress rule interpretations. The chair also serves as the MLA representative to the ALA RTSD/CCS Committee on Cataloging: Description and Access. V. I. 5. b. SUBJECT ACCESS SUBCOMMITTEE The Subject Access Subcommittee formulates MLA policy on all matters related to access to music materials via subject, including document classification, thesauri of indexable terms, and capabilities for subject access to machine readable bibliographic records. V. I. 5. c. MARC FORMATS SUBCOMMITTEE The MARC Formats Subcommittee formulates MLA policy on all matters related to the MARC Formats for Bibliographic Data and other official USMARC formats. The chair serves as MLA liaison to MARBI, the ALA RTSD/RITA/RASD Representation in Machine Readable Form of Bibliographic Information Committee. V. I. 6. LEGISLATION COMMITTEE The Legislation Committee provides current information to the membership regarding the status of legislation and other legal matters likely to affect music libraries. When appropriate the committee prepares position papers representing the opinion of the membership for government agencies such as the Copyright Office. V. I. 7. PRESERVATION COMMITTEE The Preservation Committee coordinates conservation activities within MLA, keeps the membership apprised of ongoing research and developments in preservation, encourages appropriate ways of handling music materials, and addresses specific preservation problems. The committee concerns itself with all forms of materials held in significant quantities by music libraries, including recordings, microforms and artifacts, as well as paper and binding materials. V. I. 7. a. SOUND RECORDINGS PRESERVATION SUBCOMMITTEE The Sound Recordings Preservation Subcommittee investigates and informs the MLA membership about the progress of new recording technologies and administrative procedures used for the preservation of sound recordings. It communicates and cooperates with other organizations interested in the preservation of sound recordings. V. I. 8. PUBLIC LIBRARIES COMMITTEE The Public Libraries Committee identifies the problems and interests of public librarians who work with music materials, and provides a forum for information exchange and discussion. V. I. 9. REFERENCE AND PUBLIC SERVICE COMMITTEE The Reference and Public Service Committee studies current issues, trends, and developments relating to interactions of music librarians and their clientele within the context of serving the orientation, education, and information needs of library users. It disseminates information on these aspects of music librarianship to the membership of MLA, and it recommends to the Board appropriate actions or projects, e.g. workshops, publications, clearinghouses, subcommittees to accomplish its charge. Current subcommittees are: Bibliographic Instruction, Bibliographic Standards for Reference Works, and On-Line Reference Services. V. I. 10. RESOURCE SHARING AND COLLECTION DEVELOPMENT COMMITTEE The Resource Sharing and Collection Development Committee gathers information about resource sharing among music libraries; studies and evaluates different methods of collection assessment and their application to music collections; and disseminates information on resource sharing and collection development to the membership of MLA and within wider library circles. "recommended" lists.