SECTION VI: CHAPTERS
                             TABLE OF CONTENTS
 
 
 
VI. CHAPTERS
 
      A. PURPOSES OF CHAPTERS
 
      B. GUIDELINES FOR ESTABLISHING CHAPTERS
 
      C. GENERAL REQUIREMENTS AND POLICIES
 
      D. SOME PRACTICES FOLLOWED BY VARIOUS CHAPTERS
 
      E. CHAPTER PUBLICATION POLICY
 
 
 
 
 
 
 
 
                               VI. CHAPTERS
 
      (Section of the constitution and by-laws applicable to this section: II
A, VIII.)
 
                        VI. A. PURPOSES OF CHAPTERS
 
      1) To promote cooperation among music librarians and among libraries
within a given region.
 
      2) To provide a forum for discussion of library matters, some of which
may be more specific or more regional in nature than those on programs at
national meetings.
 
                VI. B. GUIDELINES FOR ESTABLISHING CHAPTERS
 
      Members of the Association in any locality may establish a chapter upon
approval of the Board of Directors.  The members planning the formation of a
chapter indicate their intention to the vice-president/past-president who
conveys it to the Board on their behalf.  The business office can provide a
list of members in the region specified and this list can serve as the new
chapter's first mailing list.  Subsequently, the chapter may seek to increase
its membership by communicating with other persons in its area who are not
members of the Association.
 
      The first meeting may be organizational so that the chapter's
objectives and policies can be defined.
 
                 VI. C. GENERAL REQUIREMENTS AND POLICIES
 
      Though the officers of chapters must be members of the Association,
other members need not be either individual members of the Association or
official designees to the Association from their institution.  Individuals
may join more than one chapter.  Each chapter must have at least two
officers, a chair who must be a member of the Music Library Association, and
a secretary.  No term of office may be longer than two years.  Whether
incumbents may succeed themselves is decided by the chapter.
 
      Chapters adopt their own rules or by-laws in consonance with the
Constitution and By-laws of the Association (included should be clauses
similar to articles IIB and XII, which protect their potential for tax-exempt
status) and with such guidelines as may be provided by the Board of
Directors.
 
      Chapters may assess annual dues to cover expenses connected with
chapter activities.
 
      In addition to holding meetings, the chapters may engage in any
activities which conform to the purposes of the Association as set forth in
Article II of the Constitution and By-laws and to such guidelines as may be
approved by the Board.
 
      A report of chapter activities and a list of chapter officers should be
submitted annually to the Vice-President/Past-President by the date specified
in the official calendar.  The report should be in a form appropriate for
publication.
 
            VI. D. SOME PRACTICES FOLLOWED BY VARIOUS CHAPTERS
 
      The frequency and length of meetings are decided locally and are
determined by such considerations as the size of the geographical area
encompassed by the chapter, travel time necessary to come to meetings,
availability of meeting facilities, and personal schedules of individual
participants.  Chapters meet at least once a year.  Meetings may be held in
conjunction or simultaneously with those other library associations or with
professional associations representing interests similar to those of MLA.  A
modest registration fee is often charged for chapter meetings to help defray
their expenses.
 
 
 
 
                     VI. E. CHAPTER PUBLICATION POLICY
 
      Each chapter chair, or his/her representative, keeps the chair of the
Publications Committee of the Association informed of chapter projects that
may result in publications.  The chair of the Publications Committee, in
turn, serves as a liaison with the Board of Directors regarding chapter
publications along with the Vice-President/Past-President, who has general
responsibility for liaison between the Board and chapters.
 
      As chapters formulate plans for publications, the Publications
Committee is available for advice and consultation, especially as to whether
a proposed publication might be suitable for national rather than regional
release and distribution.  The chapter chair sends a final draft copy of each
proposed publication to the chair of the Publications Committee, indicating
when publication is expected and the proposed price to be charged. After
release, a copy of each publication is sent to the vice-president or past-
president, the archives and the executive secretary.  Copies or news of
publications may be sent to the editors of Notes and the Newsletter.
 
      Chapters may recover the full editorial, production, and distribution
costs of publications.  A reasonable additional sum may also be included in
the price to help underwrite future editions or other publications.
 
      Chapter newsletters, announcements of meetings, and the like are
exempted from the regulations above.  Copies of such releases however are
routinely sent to the president, vice-president/past-president, executive
secretary, archives, and editors of the Newsletter and Notes.